Overview of Tasks & Topics
In buildagil, roles such as tasks, topics, information, decisions, Journal Entries, and personal tasks are referred to as elements. Each element serves a specific purpose in collaboration and documentation.
Tasks
Tasks are the most commonly used type in buildagil. They are used to record and assign work and assignments in a structured manner, plan their implementation, and exchange information. Upon completion, a comprehensive record of the work steps is created. A task includes a title, categories, description, checklist, due date, linked objects, coordination (scheduled meeting), and comments for communication. For more information on creating tasks, see the following article: Creating Tasks.
Task management, task overview, task assignment, task planning, documenting work steps, team tasks
Test Questions
Review tasks are used for the structured review of documents. They support quality assurance by defining clear responsibilities and deadlines for the review. A key advantage is that the entire review process is transparently documented, and it is possible to track at any time which steps have already been completed. Review tasks can be created directly from documents and are automatically linked to them. Review tasks ensure that reviews are executed efficiently and that approvals are recorded centrally. For more information, see the following article: Reviewing and Approving Documents.
Review tasks, document review, approval process, quality control, document approval, review process
Model Tasks
Model tasks are used for the structured handling of BCF issues within a 3D model. A key advantage is that tasks are created and edited directly within the context of the model. This facilitates coordination between planning, functional departments, and execution. Storing them in the BCF format also enables data exchange with other programs. Model tasks can be linked to other elements such as documents, topics, or journal entries. This ensures seamless integration into overall project coordination and maintains the connection between the model context and accompanying information. For more information, see the article: Creating and Viewing BCF model tasks.
BIM Coordination, Issue Management, Model Task Management, Construction Coordination, 3D Coordination, Discipline Model Alignment
Personal Tasks
Personal tasks help you organize and carry out planning for your own activities in a structured way. They create a clearly defined workspace where you can plan, prioritize, and track your personal to-dos. This makes your daily work more manageable and helps you stay focused on your own priorities. Since personal tasks are visible only to you, your workspace remains private. For more information, see the article: Personal Tasks.
Personal tasks, to-do list, personal planning, personal overview, customized task management, personal priorities
Topics / Conversations
Topic items serve as the basis for discussions and support structured meeting preparation. They provide a central framework in which open issues are compiled and discussed collectively. A key advantage is flexibility: Depending on the result, topic items can be directly converted into a task, a piece of information, or a decision. This ensures that every discussion results in a clear next step. For more information, see the following article: Creating & Editing Topics / Discussions.
Meeting agenda items, discussion topics, basis for discussion, meeting agenda, overview of topics, conversion into tasks
Information
Information is used to share news with specific groups of people in a targeted manner. It ensures that important changes or announcements are communicated in a clear and transparent way. A key advantage is transparency: it documents who received which information, thereby preventing misunderstandings. Typical use cases include, for example, announcing a new plan version or other project-related changes. This ensures that all stakeholders are always informed of the current status. For more information, see the following article: Creating & Editing Information.
Announcements, project updates, change notices, information sharing, project communication, notifications
Decisions
Decisions serve to clearly document resolutions that emerge from discussions or meetings. They establish a binding foundation and ensure that the resolutions reached can be traced at any time. A key advantage is transparency: Documenting decisions creates clarity and establishes a foundation for further action. Discussions themselves are not part of a decision. For more information, see the following article: Creating & Editing Decisions.
Resolutions, meeting minutes, summary of decisions, documentation of resolutions, decisions made at meetings, traceability
Updated on: 23/10/2026