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Visibility & Permissions for Journal Entries


For general information on visibility and permissions, see the following article: Visibility & Permissions


Adjusting Visibility

By default, a journal entry is assigned to the Participating Teams (Creator / Responsible Person / Collaborators) as well as for the Core Teams in the Project by default. Visibility can be adjusted both during creation and after creation using the shield icon By authorized users. However, visibility can only be restricted to the extent that the journal entry remains visible to all parties involved.



Adjusting the visibility of a journal entry does not affect the visibility of linked items in the journal entry's details or comments (e.g., linked documents, photos, tasks, etc.).


If a participant (including, for example, the recipient of a comment) is added to a journal entry after it has been created—and the entry was not previously visible to that participant—a notification will appear prompting you to update the visibility settings to include The participant's core team is added. In this case, you can either accept the automatically adjusted visibility settings or select a different team so that the journal entry is visible to all participants.



Visibility & Permissions in Detail


Journal Entries



Project administrator

Project coordinator

Creator

Responsible Person


Remaining users

Create

*

*

–

–


*

View / Edit







 ‎  Show in list

*

* With right of way *

*

*


* With right of way *

 ‎  View Title & Details (*)

*

* With right of way *

*

*


* With right of way *

 ‎  Edit Title & Details

*

* With right of way *

*

*



 ‎  View Photos & Videos

*

* With right of way *

*

*


* With right of way *

 ‎  Edit photos & videos (**)

*

* With right of way *

*

*



 ‎  View Assignments & Planning

*

* With right of way *

*

*


* With right of way *

 ‎  Edit Assignments & Planning

*

* With right of way *

*

*



 ‎  Show coordination

*

* With right of way *

*

*


* With right of way *

 ‎  Edit Coordination

*

* With right of way *

*

*


* With right of way *

 ‎  View status

*

* With right of way *

*

*


* With right of way *

 ‎  Change status

*

* With right of way *

*

*



 ‎  Show comments (*)

*

* With right of way *

*

*


* With right of way *

 ‎  Post comments

*

* With right of way *

*

*


* With right of way *

 ‎  Delete comments (***)

* Restricted *

* Restricted / With viewing rights *

* Restricted *

* Restricted *


* Restricted / With right of way *

 ‎  Show visibility

*

* With right of way *

*

*


* With right of way *

 ‎  Increase visibility

*

* With right of way *

*

*


* With right of way *

 ‎  Edit Visibility

*

* With right of way *

*

*



 ‎  View revision history

*

* With right of way *

*

*


* With right of way *

Observe

*

* With right of way *

*

*


* With right of way *

Create a reminder

*

* With right of way *

*

*


* With right of way *

Export

*

* With right of way *

*

*


* With right of way *

Derive a template

*

* With right of way *

*

*


* With right of way *

‎Copy

*

* With right of way *

*

*


* With right of way *

Delete

*

* With right of way *

*





(*) A user can only open linked items if they are visible to that user. For details, see Visibility & Permissions.
(**) Photos and videos that are uploaded via a journal entry and thus stored in the media library are visible to all users.
(***) Comments can only be deleted if they were not addressed to anyone and there are no new comments from other users.


Journal Templates



Project administrator

Project coordinator

Creator



Remaining users

‎Create (*)

*

*

–



* Personal Template *

‎View / Edit







 ‎  ‎Show in list

*

*

*



* With right of way *

 ‎  ‎Show details

*

*

*




 ‎  ‎Edit details

*

*

*




‎Pin

*

*

*



* With right of way *

‎Use

*

*

*



* With right of way *

‎Copy

*

*

*



* With right of way *

‎Delete

*

*

*





(*) Project templates can only be created by project administrators and project coordinators. Personal templates can be created by all users. For companies with a Team Package, cross-project templates can also be created.


Visibility, Journal, journal entries, User Access, Team Sharing, Team Visibility, Visibility Settings, Access, Permissions, Rights

Updated on: 16/07/2026