Visibilities on folders & documents
Customization of visibility in the folder structure
Inheritance of visibility on the folder structure
Visibilities on folders & files
General information on visibility & authorizations can be found in the following article: [(en7ee9aa-fcce-4233-a877-298611961e7a)]
Customizing visibility allows administrators to define which teams have access to which folders and content. This allows sensitive data to be protected and relevant information to be released in a targeted manner.
Changes to the visibility of a folder automatically affect all subfolders. Further information can be found here: Inheritance of visibility on the folder structure
To display or adjust the visibility of a folder, click on the shield icon of the desired folder. In this view, the visibility settings for the individual teams can be adjusted. How the visibility check by teams or users works is described in the following article: Visibility check
The visibility can be changed by clicking on the teams.
Visible and editable
Visible
Not visible
Access to documents, data, files, authorizations, view rights, write rights
The visibility of a folder is inherited by all subfolders by default. This inheritance remains in place until different visibility rules are made for a subfolder. The advantage of this inheritance is that the visibility for parent folders can be set centrally without having to adjust the settings for each subfolder individually.
If the visibility of a parent folder is adjusted, the visibility of all subfolders is updated, provided that these subfolders do not have individual visibility rules. Such specific settings in a subfolder remain unaffected by changes in the parent folder.
Once the visibility inheritance has been disconnected, it can no longer be restored.
A special case occurs when a subfolder has a higher visibility than its parent folder. In such cases, the subfolder cannot be accessed via the normal folder structure. As a solution, a link can be created to this subfolder, which enables direct access even if the parent folder is not visible. The creation of such shortcuts is described in the following article: Links in the folder structure. The folder can also be linked directly in a Task or topic.
Visibilities on folders & files
Inheritance of visibility on the folder structure
Visibilities on folders & files
General information on visibility & authorizations can be found in the following article: [(en7ee9aa-fcce-4233-a877-298611961e7a)]
Customization of visibility in the folder structure
Customizing visibility allows administrators to define which teams have access to which folders and content. This allows sensitive data to be protected and relevant information to be released in a targeted manner.
Changes to the visibility of a folder automatically affect all subfolders. Further information can be found here: Inheritance of visibility on the folder structure
To display or adjust the visibility of a folder, click on the shield icon of the desired folder. In this view, the visibility settings for the individual teams can be adjusted. How the visibility check by teams or users works is described in the following article: Visibility check
The visibility can be changed by clicking on the teams.
Visible and editable
Visible
Not visible
Access to documents, data, files, authorizations, view rights, write rights
Inheritance of visibility on the folder structure
The visibility of a folder is inherited by all subfolders by default. This inheritance remains in place until different visibility rules are made for a subfolder. The advantage of this inheritance is that the visibility for parent folders can be set centrally without having to adjust the settings for each subfolder individually.
If the visibility of a parent folder is adjusted, the visibility of all subfolders is updated, provided that these subfolders do not have individual visibility rules. Such specific settings in a subfolder remain unaffected by changes in the parent folder.
Once the visibility inheritance has been disconnected, it can no longer be restored.
A special case occurs when a subfolder has a higher visibility than its parent folder. In such cases, the subfolder cannot be accessed via the normal folder structure. As a solution, a link can be created to this subfolder, which enables direct access even if the parent folder is not visible. The creation of such shortcuts is described in the following article: Links in the folder structure. The folder can also be linked directly in a Task or topic.
Visibilities on folders & files
Visibilities on folders & files
Updated on: 13/02/2025