Visibilities & authorizations
General information on visibility & authorizations
Displaying and adjusting visibility
Visibilities & authorizations in details
Troubleshooting
The access and editing rights of a user to an element (folder, documents, tasks, journal entries, meetings, etc.) depend on the following factors:
Overarching role of the user (project administrator, project coordinator or user, see Roles of a user)
Role of the user in the element
Fixed visibility of the element (see Displaying and adjusting visibility) in combination with the user's team assignment (see Team assignment of a user)
The shield symbol can be used to display the teams for which the respective element is visible. The visibility can also be adjusted here (depending on the role in the project and in the element, see Visibilities & authorizations in details).
The person icon also shows which users have visibility of the element (according to team assignment).
To check which elements are visible to which teams, there is a filter by visibility. This filter is available for project administrators in the documents, tasks & topics and in the journal. If the filter is activated, only the elements that are visible for the selected teams are displayed.
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Information on visibility and authorizations for individual content can be found in the following articles:
Personal profile & settings
Project information & settings
Contacts & users
Documents
Meetings & protocols
Tasks & topics
Journal
Controls & inspections
If the following troubleshooting does not lead to success, you are welcome to contact support.
No access
If a link is opened for which there is no access, the following error message is displayed.
The content can only be accessed if the corresponding viewing rights have been granted for the element.
Displaying and adjusting visibility
Visibilities & authorizations in details
Troubleshooting
General information on visibility & authorizations
The access and editing rights of a user to an element (folder, documents, tasks, journal entries, meetings, etc.) depend on the following factors:
Overarching role of the user (project administrator, project coordinator or user, see Roles of a user)
Role of the user in the element
Fixed visibility of the element (see Displaying and adjusting visibility) in combination with the user's team assignment (see Team assignment of a user)
Display and adjust visibility
The shield symbol can be used to display the teams for which the respective element is visible. The visibility can also be adjusted here (depending on the role in the project and in the element, see Visibilities & authorizations in details).
The person icon also shows which users have visibility of the element (according to team assignment).
To check which elements are visible to which teams, there is a filter by visibility. This filter is available for project administrators in the documents, tasks & topics and in the journal. If the filter is activated, only the elements that are visible for the selected teams are displayed.
rights, authorization, access, write rights, visibility, restrict visibility, adjust visibility, adjust authorization, control visibility, control authorization, adjust write rights, adjust visibility
Visibilities & authorizations in details
Information on visibility and authorizations for individual content can be found in the following articles:
Personal profile & settings
Project information & settings
Contacts & users
Documents
Meetings & protocols
Tasks & topics
Journal
Controls & inspections
Troubleshooting
If the following troubleshooting does not lead to success, you are welcome to contact support.
No access
If a link is opened for which there is no access, the following error message is displayed.
The content can only be accessed if the corresponding viewing rights have been granted for the element.
Updated on: 07/05/2025