Overview of the element types
In buildagil, roles such as tasks, topics, information, decisions, journal entries and personal tasks are referred to as elements. Each element supports a specific purpose in collaboration and documentation.
Tasks
Tasks are the most frequently used type in buildagil. They are used to distribute work, plan implementation and exchange information. Completion creates a complete documentation of the work steps. A task includes a title, categories, description, checklist, due date, linked objects, coordination (meeting on the agenda) and comments for communication. You can find more information on creating tasks in the following article: Create tasks.
Task management, task overview, task distribution, task planning, documenting work steps, team tasks
Test tasks
Review tasks are used for the structured review of documents. They support quality assurance by defining clear responsibilities and deadlines for the review. A key advantage is that the entire review process is documented transparently and it is always possible to see which steps have been completed and which are still open. Inspection tasks can be created directly from documents and are automatically linked to them. This ensures that reviews are executed efficiently and approvals are recorded centrally. Further information can be found in the following article: Check & release documents.
Inspection tasks, document inspection, approval process, quality control, document release, inspection process
Personal tasks
Personal tasks are used to organize your own activities outside of projects in a structured manner. They create a clearly defined work area in which personal to-dos are planned, prioritized and tracked. This makes everyday working life clearer and helps you to focus on your own priorities. As personal tasks are only visible to individuals, the workspace remains private. Further information can be found in the article: Personal tasks.
Private tasks, to-do list, personal planning, personal overview, individual task organization, personal priorities
Topics / Conversations
Topics serve as a basis for discussions and support the structured preparation of meetings. They create a central framework in which open points are collected and discussed together. A key advantage is their flexibility: depending on the result, topics can be transferred directly into a task, information or a decision. This ensures that every discussion results in a comprehensible next step. You can find more information in the following article: Create & edit topics / discussions.
Meeting points, discussion topics, basis for discussion, meeting agenda, overview of topics, conversion into tasks
Information
Information is used for the targeted dissemination of news to selected groups of people. They ensure that important changes or notifications are communicated in a comprehensible manner. A central advantage is transparency: it is documented who has received which information, thus avoiding misunderstandings. Typical use cases include the announcement of a new plan status or other project-relevant changes. This ensures that all parties involved are always informed about the current status. Further information can be found in the following article: Create & edit information.
Messages, project messages, change notification, information transfer, project communication, notification
Decisions
Decisions are used to clearly record decisions resulting from discussions or meetings. They create a binding basis and ensure that decisions made can be retraced at any time. Transparency is a key advantage: documenting decisions creates clarity and provides a basis for further action. Discussions themselves are not part of a decision. Further information can be found in the following article: Create & edit decisions.
Decisions, decision minutes, decision overview, documentation of decisions, meeting decisions, traceability
Journal entries
Journal entries are used for structured documentation on the construction site, for example for incidents, defects or images. They create a central basis for recording observations and events in a comprehensible manner. A key advantage is traceability: defects can be used directly as tasks and assigned for rectification. GPS and weather data are automatically recorded to ensure accuracy. This results in complete and objective documentation. Further information can be found in the following article: Creating journal entries.
Construction site documentation, defect management, event recording, photo documentation, incident logging, construction site journal
Updated on: 05/09/2025