Exporting Documents & Folders as Excel Files
Exporting Documents & Folders
You can export a complete list of all documents and folders in a project and process it further in Excel. This allows you to create custom reports based on the current data. The document list is continuously synchronized, which prevents different or outdated versions from circulating. The export option is available for the documents in the project. All documents and folders to which the user Viewing Rights has access are always exported. The list can then be filtered and analyzed in Excel.
When you export, an ".iqy" file is downloaded. This file establishes a direct connection to the documents in buildagil.
When the file is opened, it opens automatically in Excel. All documents and folders are now displayed here with their live status. If a change is made in buildagil, it is updated in the Excel file.
Project structure, data analysis, live data, synchronization, project overview, data export, evaluation, document list, folder list, plan list
Troubleshooting
You may encounter the error message "An unexpected error has occurred. Changes to your data cannot be saved" when opening the ".iqy" file, causing the document list export to fail:
If this error occurs, check which Microsoft account was used to sign in to Excel. Synchronization can only take place without errors if the user's Microsoft account in buildagil matches the one used in the Excel application. If the accounts do not match, synchronization will be prevented.
Troubleshooting, iqy file, Excel synchronization, Microsoft account, document export, error message
Updated on: 02/07/2026