Visibilities & authorizations of journal entries
Customize visibility
By default, a journal entry is visible to Basic teams of participants (creator / responsible person / collaboration) and Basic teams in the project when it is created. The visibility can be adjusted both during creation and after creation using the shield icon By authorized users. The visibility can only be restricted to the extent that the journal entry is visible to all participants.
If a participant (including the recipient of a comment) is added to a journal entry after it has been created, for whom it was previously not visible, a corresponding message appears to add the Basic team of the participant to the visibility. In this case, you can either accept the automatically adjusted visibility or select a different team so that the journal entry is visible to all participants.
Visibilities & authorizations in details
Journal entries
| Project administrator | Project coordinator | Creator | Responsible |
| Other users |
---|---|---|---|---|---|---|
| |
| | |||
|
|
|
|
|
|
Show in list | | | | | |
Show title, type & details (*) | | | | | |
Edit title, type & details | | | | |
|
Show photos & videos (*) | | | | | | |
Edit photos & videos (**) | | | | |
|
Show assignment & planning | | | | | |
Edit assignment & planning | | | | |
|
Show coordination | | | | | |
Edit coordination | | | | |
|
Show status | | | | | |
Change status | | | | |
|
Show comments (*) | | | | | |
Create comments | | | | | |
Delete comments (***) | | | | | |
Show visibility | | | | | |
Edit visibility (****) | | | | |
Edit reminder |
|
|
| |
|
|
Show version history | | | | | |
| | | | | |
| | | | |
Derive template |
|
|
|
|
|
|
Copy | | | | | | | | |
Delete | | | |
|
|
(*) Linked elements can only be opened by a user if they are visible to that user. For details, see Visibilities & authorizations.
(**) Photos and videos that are taken via a journal entry and thus stored in the media library are visible to all users.
(***) Comments can only be deleted if they had no recipients and there are no new comments from other users.
(****) The visibility can be adjusted as desired during creation and after creation only when adding a participating user. For details see Adjusting the visibility.
Journal templates
| Project administrator |
| Project coordinator |
| Creator |
| Other users |
|
---|
Create (*) | | |
|
| | |
|
|
|
|
|
|
Show in list | | | |
| |
show details | | | |
|
|
edit details | | | |
|
|
| | |
| | |
| | |
| | |
| | |
| |
| | |
|
|
|
(*) Project templates can only be created by project administrators and project coordinators. Personal templates can be created by all users. For companies with a team package, cross-project templates can also be created.
Visibilities, journal, journal entries, user access, team sharing, team visibility, visibility customization, access, authorization, rights
Updated on: 31/07/2025