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Use of file naming conventions

File naming conventions allow files in the project to be named consistently and comprehensibly. The structured naming supports the automatic review of file titles. Deviations are recognized and marked by the system. This reduces manual corrections and creates a reliable basis for further processing.

The file naming conventions can be defined by a project admin in the project settings. Further information can be found in the following article: Project settings.

If a file naming convention has been applied to a folder, the files can assume the following states:

The states of the files after a convention has been applied are currently only visible to project administrators. Users can upload files without restrictions.

Invalid: The file name does not correspond to the defined conventions
Obsolete: Changes have been made to the convention or the file name. However, the automatic review has not yet been completed
No status: The file name is valid or no convention has been applied

If changes have been made to the convention or the file name, these are processed overnight and are visible the following day. Further information can be found in the following article: Configuring file naming conventions.

The filter can be used to filter the files with the states accordingly. You can find more information about the filter in the following article: Search & filter.

File naming convention, automatic review, invalid file names, obsolete files, file naming, file control

Updated on: 17/10/2025