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Automatic Messages & Notifications


buildagil automatically sends messages and notifications in the following cases. These help you stay informed about relevant events in a project and respond to them.


The options and settings for messages and notifications are described in the following article: Messages & Notifications


Contacts & Users

  • When a new user is invited, the invited user is notified
  • When a project administrator approves a user invitation, the selected project administrator is notified
  • When a user is deactivated, that user is notified


For more information on contacts and users, see the following articles: Contacts & Users.

Access notifications, user approval, project administrator info, user deactivation, invitation process


Meetings

  • The organizer will receive a reminder four days before a meeting (unless this has been disabled in the settings)
  • When a request is made to begin the preparation for a meeting, the selected recipients are notified
  • When a request is made to review the minutes of a meeting, the selected recipients are notified
  • Once the review of the meeting's minutes is complete, the organizer is notified of the result


For more information about the meetings, see the following articles: Meetings.

Meeting reminder, review of the minutes, notification of participants


Tasks & Topics / Journal

  • When a task or journal entry is assigned or reassigned, the responsible person and the employees are notified (unless the item is a draft)
  • When a decision or piece of information is assigned or reassigned, the recipients are notified (if the person responsible changes, no one is notified)
  • No one is notified when a topic is assigned or reassigned
  • When you comment on an item, the selected recipients are notified
  • Two days before a task or journal entry is due, the person responsible will receive a reminder (provided this feature has not been disabled in the settings and the due date is at least five days after the creation date)
  • No one is notified when a part of a task or a journal entry is completed
  • Once a task or journal entry is completed, the responsible person and all Observer are notified


For more information on tasks and topics, as well as journal entries, see the following articles: Tasks & Topics / Journal.

Task notification, due date alert, assignment change, comment notification


Controls & Inspections

  • Participants will be notified if they are asked to review the minutes of a control or inspection test
  • Once the review of the control or inspection report is complete, the organizer is notified of the result


For more information on controls and inspections, see the following articles: Controls & Inspections.

Protocol Review Notification, Invitation to Control, Acceptance Process, Review Reminder

Updated on: 16/07/2026