Execution of Meetings

• Attendance Tracking
• Minute-Taking
• Editing Session Progress
• Adding Agenda Items to the Agenda During the Meeting

Attendance Tracking

Before the meeting begins, you can first check the list of participants and make any necessary adjustments. This ensures that all participants are listed correctly in the protocol. Participants who are not present can be moved to the "Excused" division using drag-and-drop.

Absence List, Attendance Log, Attendance Summary, Participant Management

Minutes

During the meeting, the agenda is opened so that participants can address each item Tasks & Topics directly and record the topics discussed in the minutes using comments. To do this, the interactive protocol can be edited directly.

During the execution, the draft comments created during preparation can be further edited, or new draft comments can be entered to ensure efficient meeting minutes. The topics discussed are documented directly under the corresponding tasks and topics. For more detailed editing, the tasks and topics can be opened directly from the agenda. For more information on the execution of the meeting, using comments, and how to handle them during the session, see the following article: Meeting Overview.

You can use "#" to tag people in a comment, for example, to document a specific issue. You can also use "@" to send notifications to people. For more information, see the following article: Editing Tasks.

Live protocol, meeting notes, comments from this meeting, draft protocol, comments on the protocol, editing the protocol, meeting documentation

Editing Session Progress

The meeting progress feature is available so that participants can see at any time during the meeting which items have already been discussed and which are still pending. The meeting progress feature is enabled by default in meetings, unless it has been explicitly disabled or switched to the schedule view. The setting can be adjusted in the Preparation or during the execution. Discussed tasks and topics can be marked as completed. This allows all participants to see which tasks and topics are still open. The overview also shows how many agenda items are still pending.

If the timer is enabled, the screen will display the duration of the meeting.

Progress indicator, meeting proceedings, time management, meeting status, meeting duration, progress monitoring, scheduling

Adding Agenda Items to the Agenda During the Meeting

New tasks and topics can also be created or Transfer during the meeting. This is helpful when new topics come up or additional tasks arise during the meeting. This allows you to respond flexibly to the course of the meeting and record all the information directly in the protocol. The following article describes how visibility and permissions for meetings and meeting content are affected when transferring tasks and topics: Visibility & Permissions for Meetings & Protocols.

New topics, expanding the meeting agenda, tasks during the meeting, ad hoc topics

Updated on: 11/11/2026