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Visibility & Permissions for Contacts & Users


For general information on visibility and permissions, see the following article: Visibility & Permissions


Adjusting Visibility

The visibility of a user or external contact can be adjusted both during and after creation using the "Hide from contact list" option By authorized users.


Contacts and users are generally visible to all users in the project. For details, see Visibility & Permissions in Detail.


Adjusting the visibility of a contact or user does not affect the visibility of that contact or user in elements where they are already used (e.g., as the person responsible for tasks and topics, as a participant in meetings, as an editor of documents, etc.).



Visibility, Project Participants, Project Administrators, User Rights, Access Restrictions, Role Management, Contact List, Permissions, Deactivation

Visibility & Permissions in Detail


External Contacts



Project administrator

Project coordinator

User

Create

*

*

*

View / Edit




 ‎  Show in list (*)

*

*

* With right of way *

 ‎  Show name

*

*

*

 ‎  Edit Name (**)

* Restricted *



 ‎  View Roles & Team

*

*

*

 ‎  Edit Role & Team

*



 ‎  View contact information

*

*

*

 ‎  Edit contact information (**)

* Restricted *



 ‎  Show options

*



 ‎  Edit Options

*



 ‎  Change User

*



‎Use (*)

* With right of way *

* With right of way *

* With right of way *

Delete (***)





(*) Hidden contacts are generally visible only to project administrators and can no longer be used or selected in elements. However, if contacts have already been used in elements, they remain visible there regardless.
(**) Certain information cannot be edited if the contact is synchronized with global user management. In this case, only the user can update their contact information (see Customizing Your Personal Profile). The email address and company name cannot be changed under any circumstances.
(***) Contacts cannot be deleted to ensure traceability within the project.



User



Project administrator

Project coordinator

User

Create (*)

*

* Upon approval *


View / Edit




 ‎  Show in list (**)

*

*

* With right of way *

 ‎  Show name

*

*

*

 ‎  Edit Name (***)

* Restricted *



 ‎  View Roles & Team

*

*

*

 ‎  Edit Role & Team

*



 ‎  View contact information

*

*

*

 ‎  Edit contact information (***)

* Restricted *



 ‎  Show options

*



 ‎  Edit Options

*



 ‎  Disable / Re-enable Access

*



‎Use (**)

* With right of way *

* With right of way *

* With right of way *

Delete (****)





(*) Project coordinators can only create users with the approval of a project administrator. For details, see User Approval.
(**) Hidden, pending approval, and inactive users are generally visible only to project administrators and can no longer be used or selected in elements. However, if users have already been used in elements, they remain visible there regardless.
(***) Certain information cannot be edited because the user is synchronized with global user management. In this case, only the user can update their contact information (see Customizing Your Personal Profile). The email address and company name cannot be changed under any circumstances.
(****) Users cannot be deleted in order to ensure traceability within the project.


Visibility Settings for Contacts & Users, Contacts, Users, Settings, Views

Updated on: 16/07/2026