Articles on: Controls & inspections
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Creation of controls & inspections


What are controls & inspections?

Controls & inspections offer the opportunity to prepare a structured construction control and work acceptance with various control points and to carry them out according to the planned procedure. They serve to systematically document quality, safety and execution on the construction site and support compliance with standards as well as the follow-up of anomalies. The inspection points can be individually defined in a protocol and linked to specific Tasks & topics or journal entries during the course of the project. This allows both quality and safety checks to be mapped digitally, for example for interim acceptance, inspections or handovers. This ensures the traceability of decisions and construction progress and makes a central contribution to defect documentation and construction documentation. Further information on defect recording with journal entries can be found in the following article: Creating journal entries.



Quality control, safety check, defect inspection, construction site documentation, digital acceptance, building acceptance, acceptance report, inspection, review

Creation of controls & inspections

New controls and inspections can be created individually or loaded from templates. This enables efficient preparation and execution of recurring inspection processes. New controls & inspections can be added in the project with "Create". You can find more information on acceptance templates in the following article: Acceptance templates.



The following information can be added:

  1. Title of the control / inspection
  2. Categories
  3. Date, time and duration

4th location

  1. Organizer (can edit and add to the protocol)
  2. Additional editors (same editing rights for control / inspection as the organizer)

7th participant

  1. Excused persons
  2. Additional distribution list (other persons who should receive the protocol)


The following article describes how the visibility & authorizations of controls & inspections can be affected during creation or subsequently adjusted: Visibilities & authorizations of controls & inspections.



Create test report, acceptance process, participant management, acceptance planning, control templates, project acceptance

Sending the appointment

As soon as the control / inspection is saved, the appointment can also be sent via Outlook or another calendar program and the appointments can be linked.



Alternatively, the role for sending and linking the appointment can be called up via the options.



There are now two options available. You can either download the appointment file or send the appointment directly via Outlook Online. Downloading the appointment file is particularly suitable if it is to be sent via a local calendar program such as the classic Outlook or MacOS calendar. With both options, changes to the title, date, time and participant list are automatically applied.


Changes to the appointment must be made directly in the Outlook appointment, not in buildagil. New participants are automatically added to the meeting in buildagil if the contact exists in the project.



If the appointment file is downloaded, it can be opened or imported in the desired calendar program.


In the new Outlook, ".ics files" must be imported as they cannot be opened directly.



After opening, the appointment is displayed in Outlook. It can be customized and sent. The invitation text contains the project title of the respective meeting.


Important: The contact "events@buildagil.com" must not be removed from the recipient list.



> Appointment linking, .ics file, invitation by e-mail, Outlook Online, calendar import, appointment updating, participant management

Create a follow-up appointment

An existing control or inspection can be efficiently duplicated with a follow-up appointment. The role is particularly suitable for interim inspections or regular inspections where similar content is used several times. The follow-up appointment is created using the options of an existing control or inspection. All content, including the participants, is transferred. The date and time can then be adjusted. Further changes are possible if required.



Series of appointments, repeat appointment, interim inspection, inspection planning, protocol transfer, inspection preparation, follow-up inspection, copy control, copy inspection, transfer contents


In the following article you will learn how to prepare and carry out controls & inspections: Preparation and execution of controls & inspections.

Updated on: 22/11/2025