Automatic messages & notifications
buildagil automatically sends messages and notifications in the following cases. These help you to be informed about the relevant processes in a project and to be able to react to them.
Contacts & users
- When a new user is invited, the invited user is informed
- For approval of a user invitation by a project administrator, the selected project administrator is informed
- When a user is deactivated, the user concerned is informed
You can find more information about contacts & users in the following article: Contacts & users
Access notification, user approval, project administrator info, user deactivation, invitation process
Meetings
- The organizer is reminded four days before a meeting (unless this has been deactivated in the settings)
- The selected recipients are informed when they are asked to prepare a meeting
- The selected recipients are informed when a request is made to check the minutes of a meeting
- After the minutes of a meeting have been checked, the organizer is informed of the result
You can find more information about the meetings in the following article: Meetings
Meeting reminder, minutes check, participant notification
Tasks & Topics / Journal
- When assigning or changing the assignment of a task, decision, information or journal entry, the person responsible and those involved are informed (unless the element is in draft form)
- When commenting on an element, the selected recipients are informed
- Two days before a task or journal entry is due, the person responsible is reminded (unless this has been deactivated in the settings and the due date is at least five days later than the creation date)
- After completing a task or journal entry, the person responsible and all observers are informed
For more information on tasks & topics and journal entries, see the following article: Tasks & topics / Journal
Task notification, due date warning, assignment change, comment information
Controls & inspections
- The participants are informed when a request is made for a protocol review of a control / inspection
- After completion of the protocol check of a control / inspection, the organizer is informed of the result
You can find more information on controls & inspections in the following article: Controls & inspections
Protocol inspection notification, invitation to control, acceptance process, inspector reminder
Updated on: 20/06/2025