Visibilities & authorizations of meetings & protocols
Customize visibility
The visibility of a meeting can be adjusted when creating or editing by the creator, the organizer, the other organizers or a Project administrator (via the shield icon). The visibility can only be restricted to the extent that the meeting is / remains visible to all participants.
If a participant is added to a meeting after it has been created, for whom it was previously only restrictedly visible, a corresponding note appears to add the participant's team to the visibility.
Visibilities & authorizations in details
| Project administrator | Project coordinator | Creator | Organizer | Participants | Other users |
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Show in list | *
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Show title, type, location & date | | | | | | | |
Edit title, type, location & date | | | |
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Show participants | *
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Edit involved | | | |
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Show options | | | |
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Edit options | | | |
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Show protocol (*) | | | | | | |
Edit protocol (*) |
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add / remove entries | |
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Edit entries (**) | | | | |
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Create comments | | | | |
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Delete comments (***) | | | | |
Create draft comments | | | | | |
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Edit draft comments | | | | | |
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Delete draft comments | | | | | |
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Set schedule | | | |
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Inform participants | | | |
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Give for approval | | | |
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Show approval | | | | | | |
Grant approval | | | | |
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rework protocol | | | |
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Show visibility | *
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Edit visibility | | | |
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Copy / Create follow-up date | | | |
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Delete | | | |
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(*) Tasks & topics in the protocol are only displayed to a user if they are visible to that user. For details see Visibilities & authorizations.
(**) Tasks & topics in the protocol may only be edited by a user to a limited extent. For details see Visibilities & authorizations.
(***) Comments can only be deleted if they had no recipients and there are no new comments from other users.
Meetings, visibility, meeting log, team visibility, meeting participants, meeting content, organizer, access, authorization, rights
Updated on: 28/07/2025