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> Use this file to discover available pages before exploring further.
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# Visibility & Permissions for Tasks & Topics

* [Adjusting Visibility](#3-adjusting-visibility)
* [Visibility & Permissions in Details](#3-visibility-permissions-in-details)

| For general information on visibility and permissions, see the following article: [Visibility & Permissions](/en/article/visibility-permissions-1e977ex/)

### Adjusting Visibility
By default, when a task / piece of information / decision / topic is created, it is assigned to the [Participating Teams' Roster](/en/article/project-settings-1rjsa05/) (Creator / Responsible Person / Responsible Person / Collaborators / Recipients) as well as for the [Core Teams in the Project](/en/article/project-settings-1rjsa05/) by default. Visibility can be adjusted both when creating the task and after creation using the shield icon [By authorized users](#3-visibility-permissions-in-detail). However, visibility can only be restricted to the extent that the task, etc., remains visible to all participants.

![](https://storage.crisp.chat/users/helpdesk/website/-/d/2/9/f/d29f517da520580/sichtbarkeit-von-aufgabe-bearb_a8egn1.png)

| Adjusting the visibility of a task, etc., does not affect the visibility of linked items in the task's details or comments (e.g., linked documents, photos, tasks, etc.).

If a participant (including, for example, the recipient of a comment) is added to a task or similar item after it has been created—and the task was not previously visible to that participant—a notification will appear prompting you to update the visibility settings to include the [The participant's core team](/en/article/project-settings-1rjsa05/) is added. In this case, you can either accept the automatically adjusted visibility settings or select a different team so that the task, etc., is visible to all participants.

![](https://storage.crisp.chat/users/helpdesk/website/-/d/2/9/f/d29f517da520580/sichtbarkeit-von-aufgabe-erwei_63966c.png)

### Visibility & Permissions in Details

###### Tasks

|  | Project administrator | Project coordinator | Creator | Responsible Person | Collaboration | Remaining users |
| ---- |
| [Create](/en/article/creating-tasks-1vfn2uo/) | `*` | `*` | – | – |  | `*` |
| [View / Edit](/en/article/editing-tasks-r5pirz/) |  |  |  |  |  |  |
|  ‎  Show in list | `*` | `*` With right of way `*` | `*` | `*` | `*` | `*` With right of way `*` |
|  ‎  View Title & Details (*) | `*` | `*` With right of way `*` | `*` | `*` | `*` | `*` With right of way `*` |
|  ‎  Edit Title & Details | `*` | `*` With right of way `*` | `*` | `*` |  |  |
|  ‎  Show checklist (*) | `*` | `*` With right of way `*` | `*` | `*` | `*` | `*` With right of way `*` |
|  ‎  Edit Checklist | `*` | `*` With right of way `*` | `*` | `*` | `*` |  |
|  ‎  View Assignments & Planning | `*` | `*` With right of way `*` | `*` | `*` | `*` | `*` With right of way `*` |
|  ‎  Edit Assignments & Planning (**) | `*` | `*` With right of way `*` | `*` | `*` | `*` Restricted `*` |  |
|  ‎  Show coordination | `*` | `*` With right of way `*` | `*` | `*` | `*` | `*` With right of way `*` |
|  ‎  Edit Coordination | `*` | `*` With right of way `*` | `*` | `*` | `*` | `*` With right of way `*` |
|  ‎  View status | `*` | `*` With right of way `*` | `*` | `*` | `*` | `*` With right of way `*` |
|  ‎  Change status | `*` | `*` With right of way `*` | `*` | `*` | `*` Personal Status `*` |  |
|  ‎  Show comments (*) | `*` | `*` With right of way `*` | `*` | `*` | `*` | `*` With right of way `*` |
|  ‎  Post Comments | `*` | `*` With right of way `*` | `*` | `*` | `*` | `*` With right of way `*` |
|  ‎  Delete comments (***) | `*` Restricted `*` | `*` Restricted / With viewing rights `*` | `*` Restricted `*` | `*` Restricted `*` | `*` Restricted `*` | `*` Restricted / With right of way `*` |
|  ‎  Show visibility | `*` | `*` With right of way `*` | `*` | `*` | `*` | `*` With right of way `*` |
|  ‎  Increase visibility | `*` | `*` With right of way `*` | `*` | `*` | `*` | `*` With right of way `*` |
|  ‎  Edit Visibility | `*` | `*` With right of way `*` | `*` | `*` |  |  |
|  ‎  View revision history | `*` | `*` With right of way `*` | `*` | `*` | `*` | `*` With right of way `*` |
| [Observe](/en/article/observing-tasks-1qz8gje/) | `*` | `*` With right of way `*` | `*` | `*` | `*` | `*` With right of way `*` |
| Create a reminder | `*` | `*` With right of way `*` | `*` | `*` | `*` | `*` With right of way `*` |
| [Export](/en/article/exporting-tasks-topics-122tyjh/) | `*` | `*` With right of way `*` | `*` | `*` | `*` | `*` With right of way `*` |
| [Derive a template](/en/article/templates-for-tasks-topics-7zhl4o/) | `*` | `*` With right of way `*` | `*` | `*` | `*` | `*` With right of way `*` |
| [‎Copy](/en/article/copying-tasks-topics-1psefb3/) | `*` | `*` With right of way `*` | `*` | `*` | `*` | `*` With right of way `*` |
| Delete | `*` | `*` With right of way `*` | `*` |  |  |  |

(*) A user can only open linked items if they are visible to that user. For details, see [Visibility & Permissions](/en/article/visibility-permissions-1e977ex/).
(**) Only employees can edit employee information.
(***) Comments can only be deleted if they were not addressed to anyone and there are no new comments from other users.

###### Information / Decisions

|  | Project administrator | Project coordinator | Creator | Person in Charge | Recipient | Remaining users |
| ---- |
| [Create](/en/article/creating-editing-information-b5t5sz/) | `*` | `*` | – | – |  | `*` |
| [View / Edit](/en/article/creating-editing-decisions-1syvwcj/) |  |  |  |  |  |  |
|  ‎  Show in list | `*` | `*` With right of way `*` | `*` | `*` | `*` | `*` With right of way `*` |
|  ‎  View Title & Details (*) | `*` | `*` With right of way `*` | `*` | `*` | `*` | `*` With right of way `*` |
|  ‎  Edit Title & Details | `*` | `*` With right of way `*` | `*` | `*` |  |  |
|  ‎  Show assignment | `*` | `*` With right of way `*` | `*` | `*` | `*` | `*` With right of way `*` |
|  ‎  Edit Assignment | `*` | `*` With right of way `*` | `*` | `*` |  |  |
|  ‎  Show coordination | `*` | `*` With right of way `*` | `*` | `*` | `*` | `*` With right of way `*` |
|  ‎  Edit Coordination | `*` | `*` With right of way `*` | `*` | `*` | `*` | `*` With right of way `*` |
|  ‎  Show comments (*) | `*` | `*` With right of way `*` | `*` | `*` | `*` | `*` With right of way `*` |
|  ‎  Post comments | `*` | `*` With right of way `*` | `*` | `*` | `*` | `*` With right of way `*` |
|  ‎  Delete comments (**) | `*` Restricted `*` | `*` Restricted / With right of way `*` | `*` Restricted `*` | `*` Restricted `*` | `*` Restricted `*` | `*` Restricted / With right of way `*` |
|  ‎  Show visibility | `*` | `*` With right of way `*` | `*` | `*` | `*` | `*` With right of way `*` |
|  ‎  Increase visibility | `*` | `*` With right of way `*` | `*` | `*` | `*` | `*` With right of way `*` |
|  ‎  Edit Visibility | `*` | `*` With right of way `*` | `*` | `*` |  |  |
|  ‎  View revision history | `*` | `*` With right of way `*` | `*` | `*` | `*` | `*` With right of way `*` |
| [Export](/en/article/exporting-tasks-topics-122tyjh/) | `*` | `*` With right of way `*` | `*` | `*` | `*` | `*` With right of way `*` |
| [Derive a template](/en/article/templates-for-tasks-topics-7zhl4o/) | `*` | `*` With right of way `*` | `*` | `*` | `*` | `*` With right of way `*` |
| [‎Copy](/en/article/copying-tasks-topics-1psefb3/) | `*` | `*` With right of way `*` | `*` | `*` | `*` | `*` With right of way `*` |
| Delete | `*` | `*` With right of way `*` | `*` |  |  |  |

(*) A user can only open linked items if they are visible to that user. For details, see [Visibility & Permissions](/en/article/visibility-permissions-1e977ex/).
(**) Comments can only be deleted if they were not addressed to anyone and there are no new comments from other users.

###### Topics

|  | Project administrator | Project coordinator | Creator | Person in Charge |  | Remaining users |
| ---- |
| [Create](/en/article/creating-editing-topics-conversations-1k4hx0h/) | `*` | `*` | – | – |  | `*` |
| [View / Edit](/en/article/creating-editing-topics-conversations-1k4hx0h/) |  |  |  |  |  |  |
|  ‎  Show in list | `*` | `*` With right of way `*` | `*` | `*` |  | `*` With right of way `*` |
|  ‎  View Title & Details (*) | `*` | `*` With right of way `*` | `*` | `*` |  | `*` With right of way `*` |
|  ‎  Edit Title & Details | `*` | `*` With right of way `*` | `*` | `*` |  | `*` With right of way `*` |
|  ‎  Show assignment | `*` | `*` With right of way `*` | `*` | `*` |  | `*` With right of way `*` |
|  ‎  Edit Assignment | `*` | `*` With right of way `*` | `*` | `*` |  | `*` With right of way `*` |
|  ‎  Show coordination | `*` | `*` With right of way `*` | `*` | `*` |  | `*` With right of way `*` |
|  ‎  Edit Coordination | `*` | `*` With right of way `*` | `*` | `*` |  | `*` With right of way `*` |
|  ‎  Show comments (*) | `*` | `*` With right of way `*` | `*` | `*` |  | `*` With right of way `*` |
|  ‎  Post comments | `*` | `*` With right of way `*` | `*` | `*` |  | `*` With right of way `*` |
|  ‎  Delete comments (**) | `*` Restricted `*` | `*` Restricted / With right of way `*` | `*` Restricted `*` | `*` Restricted `*` |  | `*` Restricted / With right of way `*` |
|  ‎  Show visibility | `*` | `*` With right of way `*` | `*` | `*` |  | `*` With right of way `*` |
|  ‎  Increase visibility | `*` | `*` With right of way `*` | `*` | `*` |  | `*` With right of way `*` |
|  ‎  Edit Visibility | `*` | `*` With right of way `*` | `*` | `*` |  | `*` With right of way `*` |
|  ‎  View revision history | `*` | `*` With right of way `*` | `*` | `*` |  | `*` With right of way `*` |
| [Export](/en/article/exporting-tasks-topics-122tyjh/) | `*` | `*` With right of way `*` | `*` | `*` |  | `*` With right of way `*` |
| [Derive a template](/en/article/templates-for-tasks-topics-7zhl4o/) | `*` | `*` With right of way `*` | `*` | `*` |  | `*` With right of way `*` |
| [‎Copy](/en/article/copying-tasks-topics-1psefb3/) | `*` | `*` With right of way `*` | `*` | `*` |  | `*` With right of way `*` |
| Delete | `*` | `*` With right of way `*` | `*` |  |  |  |

(*) A user can only open linked items if they are visible to that user. For details, see [Visibility & Permissions](/en/article/visibility-permissions-1e977ex/).
(**) Comments can only be deleted if they were not addressed to anyone and there are no new comments from other users.

###### Test Questions

![Tabelle](https://storage.crisp.chat/users/helpdesk/website/-/d/2/9/f/d29f517da520580/tabelle-sichtbarkeiten-auf-auf_1ia1pcn.png)

###### Task / Decision / Information / Topic Templates

|  | Project administrator | Project coordinator | Creator |  |  | Remaining users |
| ---- |
| ‎[Create](/en/article/templates-for-tasks-topics-7zhl4o/) (*) | `*` | `*` | – |  |  | `*` Personal Template `*` |
| ‎[View / Edit](/en/article/templates-for-tasks-topics-7zhl4o/) |  |  |  |  |  |  |
|  ‎  ‎Show in list | `*` | `*` | `*` |  |  | `*` With right of way `*` |
|  ‎  ‎Show details | `*` | `*` | `*` |  |  |  |
|  ‎  ‎Edit details | `*` | `*` | `*` |  |  |  |
| ‎[Pin](/en/article/templates-for-tasks-topics-7zhl4o/) | `*` | `*` | `*` |  |  | `*` With right of way `*` |
| ‎[Use](/en/article/templates-for-tasks-topics-7zhl4o/) | `*` | `*` | `*` |  |  | `*` With right of way `*` |
| ‎[Copy](/en/article/templates-for-tasks-topics-7zhl4o/) | `*` | `*` | `*` |  |  | `*` With right of way `*` |
| ‎[Delete](/en/article/templates-for-tasks-topics-7zhl4o/) | `*` | `*` | `*` |  |  |  |

(*) Project templates can only be created by project administrators and project coordinators. Personal templates can be created by all users. For companies with a Team Package, cross-project templates can also be created.

> Visibility, user access, team sharing, team visibility, visibility settings, access, permissions, rights