> ## Knowledge Base Index
> Fetch the complete knowledge base index at: https://knowledge.buildagil.com/sitemap.xml
> Use this file to discover available pages before exploring further.
> Pure-Markdown content can be obtained by appending a '.md' suffix to the content URLs listed in the sitemap (without the trailing slash).

# Automatic Messages & Notifications

* [Contacts & Users](#3-contacts-users)
* [Meetings](#3-meetings)
* [Tasks & Topics / Journal](#3-tasks-topics-journal)
* [Controls & Inspections](#3-controls-inspections)

buildagil automatically sends messages and notifications in the following cases. These help you stay informed about relevant events in a project and respond to them.

|| The options and settings for messages and notifications are described in the following article: [Messages & Notifications](/en/article/messages-notifications-6dl68p/)

### Contacts & Users
* When a new user is invited, the invited user is notified
* When a project administrator approves a user invitation, the selected project administrator is notified
* When a user is deactivated, that user is notified

For more information on contacts and users, see the following articles: [Contacts & Users](/en/article/project-export-1qcgye/).
> Access notifications, user approval, project administrator info, user deactivation, invitation process

### Meetings
* The organizer will receive a reminder four days before a meeting (unless this has been disabled in the settings)
* When a request is made to begin the preparation for a meeting, the selected recipients are notified
* When a request is made to review the minutes of a meeting, the selected recipients are notified
* Once the review of the meeting's minutes is complete, the organizer is notified of the result

For more information about the meetings, see the following articles: [Meetings](/en/article/project-export-1qcgye/).
> Meeting reminder, review of the minutes, notification of participants

### Tasks & Topics / Journal
* When a task or journal entry is assigned or reassigned, the responsible person and the employees are notified (unless the item is a draft)
* When a decision or piece of information is assigned or reassigned, the recipients are notified (if the person responsible changes, no one is notified)
* No one is notified when a topic is assigned or reassigned
* When you comment on an item, the selected recipients are notified
* Two days before a task or journal entry is due, the person responsible will receive a reminder (provided this feature has not been disabled in the settings and the due date is at least five days after the creation date)
* No one is notified when a part of a task or a journal entry is completed
* Once a task or journal entry is completed, the responsible person and all [Observer](/en/article/observing-tasks-1qz8gje/) are notified

For more information on tasks and topics, as well as journal entries, see the following articles: [Tasks & Topics](/en/article/project-export-1qcgye/) /  [Journal](/en/article/project-export-1qcgye/).
> Task notification, due date alert, assignment change, comment notification

### Controls & Inspections
* Participants will be notified if they are asked to review the minutes of a control or inspection test
* Once the review of the control or inspection report is complete, the organizer is notified of the result

For more information on controls and inspections, see the following articles: [Controls & Inspections](/en/article/project-export-1qcgye/).
> Protocol Review Notification, Invitation to Control, Acceptance Process, Review Reminder